ELECTRONIC DEVICES
All Convention documentation will be available and updated electronically on the UNE website. As such, you should bring your laptop and/or tablet to follow along when discussing resolutions and Convention business. Should you require an electronic device be provided to you, please contact us at your earliest convenience. Members who require a paper copy of Convention documents may make a request to be accommodated.
TRAVEL
You should plan to arrive at the Sheraton Center Hotel, in Toronto by the evening of Saturday August 19, 2023.
Delegates travelling by air are required to make their arrangements with WE Travel for all air travel bookings. The toll-free number for WE travel Ottawa is 1-888-676-7747 and WE Travel Vancouver is 1-800-663-4703. They have been instructed to have you travel to Toronto on Saturday, August 19, 2023. Your return flight should have you depart Toronto after 6 p.m. on Friday, August 25, 2023. Should you be unable to arrive home before 10 p.m. that evening, you can choose to stay overnight at the hotel and depart Saturday morning.
Should there be any requirement to modify air travel arrangements from the proposed schedule, such arrangements must be approved in advance by the UNE office. Please contact Suzanne Boucher at Suzanne.boucher@une-sen.org or at 613-560-4359 to coordinate your travel requirements.
If you are not traveling by air, in order to be reimbursed, delegates must keep all receipts for transportation such as taxis, buses, and parking.
**Delegates in the GTA using their personal automobile will be reimbursed for mileage and parking at the hotel.
ACCOMMODATION
Reservations will be made for you to arrive at the Sheraton Center Hotel, in Toronto on the evening of August 19, 2023 and depart the evening of August 25, 2023.
FAMILY CARE
The Union of National Employees reimburses family care expenses in an effort to encourage full participation in union activities by members whom, in light of their family responsibilities, may otherwise be unable to do so. When you send your expense claim, please provide a receipt signed by the person providing the service. The receipt must clearly indicate the hours and dates of service. Please see the Family Care Forms for further information.
In addition, on-site childcare will be provided during Convention activities. Please indicate whether you require on-site childcare when you register online or send the attached Family Care Form. Last-minute registrations may not be accommodated.
FINANCIAL ALLOWANCES
Delegates will be reimbursed travel costs in accordance with regular UNE Policy. With respect to accommodation, delegate accommodation will be prepaid by the component (room and tax only). Incidental expenses are the delegate’s responsibility.
During registration, you will receive an expense claim to be completed for all expenses and loss of salary. Please submit your claim for reimbursement to the UNE convention office at the hotel or mail the claim to the UNE office in Ottawa, following the convention.
USE OF YOUR PERSONAL CONTACT INFORMATION
As a delegate, you have the right and responsibility to make informed decisions on issues which will be presented to you, including the election of your UNE Officers. Similarly, members who run for elected office within the UNE (candidates) have the right and responsibility to communicate with convention delegates.
As a result, upon request, candidates are entitled to receive your personal contact information from the UNE. Personal contact information includes your name, address, phone number and email address. Your personal contact information will be shared on a need-to-know basis only. Therefore, candidates may only obtain personal contact information from members who are entitled to vote on the position for which they are seeking elected office (e.g. candidates who run for National positions, or candidates who run for Regional Vice-President in your region only). Candidates may only use this information to communicate with you about their candidacy. They are also required to safeguard your personal contact information in accordance with UNE Privacy policies (Refer to Policy CE1).
Should you have any further questions, please contact Suzanne Boucher at 613-560-4359 or by email at events@une-sen.org.